You Can’t Manage What You Can’t See, Welcome to Accounting Made Easy

Here’s a scenario that plays out in most enterprises once a year. It’s the annual budgeting cycle. Your CFO invites you, the CIO, to a couple of budget meetings to discuss last year’s IT expenditures and forecast next year’s IT budget. Accounting sends you a report from the company’s AP platform. The accounting report shows total spend by vendor with no detail on technology, and certainly no details on one time vs. monthly charges or usage. You ask your team to pour over service provider invoices to try to give you the details so you can make heads or tails of your IT spend, so you can predict how the next fiscal year will look.

For a fleet second, you wonder whether you should have had your assistant track every invoice you approved on a spreadsheet or an Access database to get the necessary level of detail that you need. But you quickly realize how difficult that would have been, considering the number of monthly invoices you get. You remember that it was difficult enough to manually GL code each invoice, and because of how cryptic each one was, you opted to just use a couple of General Ledger codes, to avoid paying a late fee, or worse, having a service suspended due to late payment. After weeks of preparation, you think you have enough of a picture that doesn’t differ too much from the last couple of years. You’re ready, but you dread your CFO’s questions: “Why was this invoice coded incorrectly?” or “where can we cut costs?” or “how can we make this process more efficient?”

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